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Bylaws

 

1.

Name

This club shall be known as “Interior Swiss Club” (the Club).

2.

Mission

The Club’s mission is to:

   

a)

foster and promote good relations and regular contact among the members;

   

b)

organize events and activities for the members; and

   

c)

forward any information received from the Swiss Consulate to the members.

3.

Region

The Club is focussed primarily in the area known as the B.C. Interior.

4.  

History  

The Club was founded on October 24, 1955 as Interior Swiss Society and was registered under the Societies Act of B.C.  It was deregistered by the Registrar of Companies for failing to file annual reports in 1959 and that was accepted at the AGM in 1960.  Since then the Club has not reported to the Registrar of Companies in Victoria. These bylaws have been completely rewritten and were submitted concurrently to the members with the proposed name change to “Interior Swiss Club” at the AGM in 2004.

5.  

Membership  

Any person interested in Swiss culture can apply to become a member of the Club and upon acceptance by the directors is a member.  Every member must comply with these bylaws.

5.1.  

Individual Membership

All single members between the age of 18 and 80 years old have to pay the Club’s annual individual membership fee.

5.2.  

Family Membership

All couples (without children, or with children younger than 18 years) have to pay the Club’s annual family membership fee.

5.3.  

Honorary Membership

Any member who is more than 80 years of age, and has been a member for five or more years, becomes an honorary member and receives a free membership.

5.4.  

Membership Application

Every application for membership has to be in writing on a form provided by the Club.

5.5.  

Membership Fees  

All membership fees for the current year are due to be paid no later than the Club’s AGM for that year.  New members must have been members in good standing for not less than 90 days prior to the Club’s AGM in order to be eligible to be elected at that year’s AGM, or to have the right to vote at that year’s AGM.

5.6.  

Change of Membership Fees

Membership fees may be changed at any time by a resolution passed at the AGM, without prior notice of the motion having been sent to the members. The new membership rates shall apply to all members for the following year(s), until a resolution changing the fees is passed.

5.7.  

Membership resignation  

Any member can resign by delivering his/her written resignation to any director or officer of the club at any time. If a member's annual fees are not paid by August 31 of the year they are due, his/her membership will automatically be cancelled.

6.

Organization

The club is governed in the following manner:

   

a)

An Annual General Meeting (AGM)

   

b)

A board of Directors

   

c)

Executive officers

   

d)

Two auditors

   

e)  

Extraordinary General Meetings (EGM) (if called pursuant to the provisions of these bylaws).

6.1.

AGM

a)

The AGM shall be held no later than April 30th annually.

   

b)  

The date and agenda for the AGM shall be announced by the directors with not less than 30 days written notice to the membership.

   

c)  

No business can be undertaken at the AGM unless a quorum of at least 10 members is present in person.

   

d)

The Club directors, executive officers and auditors are elected at the AGM.

   

e)  

The previous year’s financial statements, and the Club’s budget for the current year are approved at the AGM.

   

f)  

Any changes to the Club’s bylaws must be approved at the AGM, with the proposed changes having been included with the written notice of the AGM provided to all Club members.

   

g)  

Subject to 6.1 (b), any member can bring forward any business to be put on the agenda at the AGM.

   

h)  

Subject to the provisions of these bylaws, all business brought forward for or at the AGM shall be decided at the AGM.

   

i)  

Subject to 5.5, every member 18 years of age or older has one vote, but no member is entitled to vote unless all fees or dues then owing by him or her to the Club have been paid. Eligible vote: Single membership        one vote Family membership       two votes Honorary membership   single: one vote, family: two votes

   

j)  

At the AGM all business is decided by a majority of votes cast by the members present in person.  Proxy voting is not allowed.  All voting shall be open and by a show of hands, except for the election of auditors, executive officers and directors, which shall be taken by ballot.  In the case of an equality of votes at any meeting, the President shall have a casting vote in addition to his/her regular vote as a member of the Club.

6.2.  

Board of Directors

a)  

The board of directors shall consist of no more than 10 members, including the executive officers.

   

b)

The directors are elected at each AGM for a one year term.

   

c)  

Subject to 5.5, any member of the Club who is 18 years of age or older can be elected to the board.

   

d)  

All directors and executive officers serve on an honorary basis without remuneration, except for re-imbursement of certain out-of-pocket costs incurred for the Club.

   

e)  

In the interest of promoting a diversity of ideas on the board, only one person from any couple or family can be elected to the board.

   

f)  

A director can assume responsibility for any task on behalf of the Club and shall report to the President.

   

g)  

Any director, including the executive officers, can resign by giving written notice to the executive officers of the Club.  If the President wishes to resign, he/she shall give written notice to the remaining directors, including the executive officers.

   

h)  

A director shall inform the executive officers not less than 30 days prior to the AGM, as to whether or not he/she would like to let his/her name stand for re-election.

   

i)  

All directors are expected to take part at all board meetings throughout the year unless they are ill, travelling or otherwise unable to attend and notify the other directors that they will be absent.  If a director misses three board meetings without reasonable explanation, he/she can be asked to resign if a majority of the directors pass a resolution to that effect.

6.3.  

Executive Officers

a)  

The Club’s executive officers, who will also serve as directors, are elected at the AGM for two year terms.

   

b)  

The club’s executive officers are: -President -Vice President -Past President -Treasurer/Membership - Secretary

   

c)

The executive officers are responsible for managing the Club’s affairs.

   

d)  

At least three executive officers shall be authorized to sign documents and cheques on behalf of the Club.

   

e)  

At least two of the authorized executive officers are required to sign documents and cheques to conduct any business on behalf of the Club.

   

f)

The President reports on behalf of the board of directors to the members at the AGM.

   

g)  

The Treasurer is responsible for managing the Club’s financial affairs and will present the Club’s financial statements, and the budget for the current year, to the members at the AGM.

   

h)

The Secretary is responsible for taking minutes of all board meetings.

   

i)  

Copies of all financial statements, budgets, minutes and other Club records shall be retained by the President and Secretary of the Club, and delivered to their successors when they cease to be executive officers of the Club.

   

j)  

The conduct of all meetings shall follow the “Robert’s Rules of Order” (http://www.robertsrules.com/). The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the club may adopt.

6.4.  

Auditors  

a)  

The Club shall elect two auditors from the members at each AGM to serve for one year terms.

   

b)  

The auditors shall examine the Club’s financial statements and all documents related to these statements.

   

c)

The auditors shall report directly to the members at each AGM.

6.5.  

EGM  

An EGM shall be called by the President upon receipt of a petition, signed by not less than one third of the Club members in good standing, setting forth detailed reason(s) for calling such a meeting together with the wording for any resolution(s) which are proposed to be voted on at the EGM.  Notice of such an EGM shall be sent to all members in the same manner as an AGM.

7.  

Dissolution  

The Club shall not be dissolved as long as ten (10) members vote for the continuation of the Club. Any motion for dissolution shall be subject to the same formalities as those applying to a motion for amendment or change to these bylaws. In the event of the dissolution or winding up of the Club, all of the remaining assets of the Club, after payment of its liabilities, shall be distributed as determined by a majority of the board of directors of the Club.

8.  

Acceptance  

These bylaws, having been duly approved and adopted by the members in good standing at the AGM of March 21, 2004, become operative and effective as of March 21, 2004, and shall be binding upon all members of the Club.

9.  

Signatures  

Lilly Senn, President 10008 Coldstream Creek Rd., Coldstream, V1B 1C9

   

Al Klopfenstein, Vice & Past President 13618 Ponderosa Way, Vernon, V1B 1A4

   

Elisabeth Reymond, Treasurer/Membership 13616 Ponderosa Way, Vernon, V1B 1A4

   

Karen Cleland, Secretary 14151 Juniper Drive, Coldstream, V1B 2E5

 

Witnesses  

Peter Wyss, member 7827 Hudson Road S.E., Salmon Arm, V1E 2P9

   

Walter Ambauen, member 5450 - 20 Avenue S.E., Salmon Arm, V1E 1X6